Until March 31st, 1935 the personnel of the filing department performed the despatching work, but on April lst, 1935 a despatching clerk was engaged and by May, 1936 it was necessary to employ three assistants. These worked in two and even three shifts during June, July and August, 1936. The first large memorandum to be sent out was that which was prepared for the meeting of the International Olympic Committee in June, 1933. By this time the designs and plans for stationery and the various forms had been completed, and the Reich Printing Company produced the first 10,000 letterheads in September of that year, these containing the Olympic Bell in colourless embossing. We required a total of 155,000 of these letterheads. Special importance was placed on the effective and artistic designing of all printed matter from stationery to the many booklets and guide books, and we remarked with gratification that our endeavours were recognized and favourably commented upon both at home and abroad.
The artistic designing of the official invitations to the Games, which were worded in German, was carried out in collaboration with the graphic experts of the Reich Printing Company, which was also responsible for their production. Special precautionary measures were taken in the despatching of invitations, which were signed personally by the President of the Organizing Committee, to the National Olympic Committees. They were placed in double envelopes, sealed and registered. On December 20th, 1933 the invitations were sent to every National Committee which had been recognized by the International Olympic Committee, these comprising a total of 52. As other Committees were recognized, invitations were also despatched to them. In addition to the original invitation, which was sent to the headquarters of the National Olympic Committees, a duplicate was sent in each case to the senior member of that country on the International Olympic Committee.
The days on which the Press Service was despatched were occasions of feverish activity, the filing department personnel being also enlisted for this work. Four to five thousand copies had to be packed, stamped and posted. This work was originally performed by the small office force as a task to be accomplished after the closing hour, and it usually extended far into the night. Later, however, in view of the numerous languages in which the Service appeared and the different wishes of the recipients, an increasing amount of attention was necessary and assistants were obtained from the "Deutsches Studentenwerk" (German Students' Welfare Organization). From this time on, the work was arranged in the following methodical manner: Two staff members sorted the parcels according to whether they were to be sent as printed matter, printed matter at half rate, mixed post, packets or letters ; two other members separated the mail intended for Germany from that addressed to foreign countries ; a third pair weighed each letter and parcel; another member stamped and still another inspected the mail before it was finally posted. The letters and packages were then placed in large laundry baskets and conveyed to the post office in a hand wagon. The average weight of each consignment was between 990 and 1100 pounds, and as there were 33 numbers in all, their total weight was over 33,000 pounds. In addition to the daily mail,