In addition to the principal bookkeeping, a special wage account was also kept for 270 stewards of the North German Lloyd Company, who were engaged for service at the different houses, as well as the office workers and other employees of the technical department of the Village. A file provided by the Kardex Company was used for this purpose. The Organizing Committee engaged men alone for the management of the Village, members of the Army being chosen for most of the positions because of their previous experience in similar capacities. Typing ability, shorthand and at least two foreign languages were required. Six typewriters, including two electric ones, were provided for the main office, and these were constantly in operation. Files were kept for over fifty different fields of activity.
One hundred and forty-seven German cities contributed photographs of uniform size for the adornment of the houses named after the respective towns, a total of 3,848 pictures thus being placed at the disposal of the material department for distribution. The inhabitants of the houses were permitted to retain these pictures as souvenirs, and the local travel agencies supplied booklets in various languages in order to acquaint the guests with the character and scenic attractions of the cities, after which the houses were named.
The allotting of lodgings to the different teams was carried out with regard to the wishes of the various nations. The arrival of the teams was announced by telewriter to the Olympic Village by the sporting department, and preparations were made for the reception. After the arrival and welcoming by the Commandant, the team leader submitted a list of the team members to the lodgings department. The distribution of the rooms was left to the team leaders. The household department was also immediately informed regarding the size of the team so that meals could be planned.
The personnel department was directed by a member of the German Army assigned to this task in the Olympic Village, and he was responsible for the service plan of all those employed in an auxiliary capacity. He was also in charge of the activities of the technical staff, office workers and Honorary Youth Service. The following groups were employed for various tasks in the Olympic Village :
Administrative Headquarters ........................... 65
Olympic Village (including northern section)............. 208
Telephone Company................................... 79
First Aid Department ................................. 27
Army Administration Department....................... 13
Honorary Youth Service.................................. 198
Technical Department (gardeners, locksmiths, etc.)........ 85
Total 675
The team leaders and active participants all shared the common wish to live in the most undisturbed manner possible at the Olympic Village, and for this reason general visitors were not admitted. Women were not permitted to visit the Village under any circumstances. Permission to call at the living quarters of the athletes could be granted only by the Chef de Mission or Attache of the team. For regulating such visits a central application office was established, and the permit to enter the Village was issued at the office of the respective team in the Hall of the Nations. Although the number of visitors was thus reduced as much as possible, the spacious reception hall and the visitors' restaurant provided the Village inhabitants with adequate opportunity for meeting their friends. Telephones were provided in the Hall of the Nations and offices of the Attachйs which permitted every visitor to establish connections with any house in the Village. Those receiving visiting permits could enter the Village between 9 a. m. and 6 p. m. The permits contained the name of the team and that of the house in which the individual participant lived. A member of the Honorary Youth Service was assigned to each visitor at the Village entrance and conducted him to his destination, accompanying him again to the entrance when the visit was ended.